Jobs in Blantyre Malawi College of Medicine Jobs in Blantyre Assistant Grants Compliance Officer Jobs in Blantyre at College of Medicine Assistant Grants Compliance Officer Employment opportunities College of Medicine
Closes*> February 16, 2021
College of Medicine
### Job Description
The College of Medicine has received grant funding from the United States
Government through its National Institutes of Health (NIH); Grant Ref 1 R25
TW 011455 – 01 to support capacity building, education and training of health
professionals in Malawi. The College will implement this grant through its
Project CHEER.
Position Assistant Grants Compliance Officer
Overall Job Purpose
To provide technical support to principal investigators and university
administrators in ensuring their compliance with University and funders’
policies, as well as reporting requirements from inception to contract closure
in accordance with grant agreements and other appropriate protocols.
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Essential Duties & Responsibilities
Grants Management
> Provide technical support during proposal development stage and in the development of work-plans and budgets to be followed during the award contract period;
> Review work-plans and budget from partners to ensure compliance with University’s planning, monitoring and evaluation (PME) policy guidelines;
> Provide support in managing online grant submission platforms
> Ensure implementation of donor reporting by partners;
> Facilitate and process grant payment to partners, obtain and record grant payment receipts in accordance with PME guidelines;
> Receive and assess financial reports from partners ensuring compliance with PME hand book requirement on proper reporting of expenditures, invoicing, procurement and asset management;
> Receive and assess audited financial reports, including management letter related to grants.
> Follow up on issues raised by auditors and ensure resolution;
> Upload and track processes in relation to disbursement receipts, financial reports, completed assessment tools and audited financial statements to university systems.
> Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programmes effectively, efficiently and sustainably.
> Participate in assessment and induction of new partners on financial management;
> Prepare grant financial reports in relation to the allocated programme.
> Monitor adherence and compliance to financial control systems, policies and procedures.
> Support the coordination, planning, and execution of annual audit of grant funded projects.
Monitoring, Evaluation and Learning
> Track partner grants disbursement and expenditure and provide internal reporting schedules.
> Monitor partner compliance, conduct field office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and performance measures.
> Conduct financial assessment of granted projects, identify and mitigate risks in situations where contractual obligations may not be met.
> Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
> Ensure monitoring log for the respective partner organization is updated in respect to financial information.
> Review and assess partner procurement processes to ensure purchases comply with policy guidelines.
> Review funding records and archiving system to ensure compliance with policy guidelines.
Financial Management
> Ensure strict adherence and compliance to financial control systems, policies and procedures.
> Post financial data into the ledger and maintain custody of scanned payment vouchers monthly.
> Maintain up to date assets register including undertaking annual asset inventory;
> Maintain a monitoring log in respect of financial information due from funding organizations.
> Review and verify that partners maintain proper books of accounts, including an up-to-date register of assets as well as proper filing and archiving of financial documents.
> Support the coordination, planning, and execution of grants.
Procurement and Logistics
> Review partner procurement processes and ensure that purchases comply with policy guidelines.
> Liaise with procurement unit to provide sound advice on procurement actions;
> Review partner records and archiving system to ensure compliance with policy guidelines.
> Perform other related duties and functions as requested
Education, Training & Professional Qualifications
> Bachelor’s degree in Accounting, Finance, Business Administration, Commerce, Economics or equivalent
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Competencies & Experience Competencies
> High level of attention to detail and accuracy;
> Analytical, report writing and communication skills;
> Demonstrates consistency in upholding integrity and ethics;
> Proficiency in Microsoft Word, Excel and accounting software;
> Effective communication and interpersonal skills;
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How to apply
Indicate the name of the research project as CHEER HEPI on the envelope for
hard copy applications or in the subject line of email for electronic
submissions. Applications including detailed curriculum vitae, copies of
certificates and names and emails of three traceable referees should be
submitted via email to
Email [ hr@medcol.mw ](mailtohr@medcol.mw)
OR
The Registrar
College of Medicine
Private Bag 360
Chichiri,
Blantyre 3, Malawi
The closing date for receiving applications is 16th February, 2021. Only
shortlisted candidates will be contacted.
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Jobs in Blantyre Malawi College of Medicine Jobs in Blantyre Assistant Grants Compliance Officer Jobs in Blantyre at College of Medicine Assistant Grants Compliance Officer Employment opportunities College of Medicine
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Thursday, February 4, 2021
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