Associate HR and Admin Officer

Jobs in Lilongwe Malawi Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Jobs in Lilongwe Associate HR and Admin Officer Jobs in Lilongwe at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Associate HR and Admin Officer Employment opportunities Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a recognized global
leader in the fight against HIV/AIDS. In its work to eliminate Pediatric AIDS
through research, advocacy, and prevention and treatment programs, EGPAF
currently supports national, district, and local governments, facilities,
communities, and non-governmental partners. In 2020, EGPAF’s global footprint
spans 17 countries. EGPAF supports service provision for comprehensive HIV
care, treatment and prevention programs, and health systems strengthening. To
date, EGPAF has supported over 15,000 sites to offer HIV counselling,
prevention, diagnosis, and treatment services alongside high-quality family
health care. “

EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements
evidencebased HIV prevention, care and treatment interventions in 179 health
facilities in nine districts through EGPAF’s U.S. President’s Emergency Plan
for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC)
funded Achieving HIV Epidemic Control through Scaling Up Quality Testing,
Care and Treatment in Malawi

EGPAF seeks to fill the following open position

Position Details

Job title Associate HR and Administration Officer(2)

Location Lilongwe, Malawi

Reports to Senior HR and Administration Officer

Location Lilongwe

Job Summary

The Associate Human Resource and Administration Officer reports to the Senior
HR and Admin Officer and provides general day-to-day administrative functions
of the department.

Essential Duties and Responsibilities

Records Management
Develop an efficient filing system (both paper and electronic) to make
updating and retrieving of files easier
Opening of files for new employees and any other HR & Administration
correspondences
Conducting quarterly personnel file audits
Ensure any employee’s status changes are adequately documented and updated
Ensure all employees are in receipt of all critical HR documents, including
contract, employee handbook, job description etc.
Recruitment and Selection Support
Inviting candidates for interviews, ensuring all paperwork for the interview
is in place.
Ensure candidate logistics and transport reimbursements are properly done and
activity advances are timely reconciled with Finance.
Welcomes new employees to the organization by supporting Snr HR & Admin
coordinating orientation programs.
Ensures all new staff undergo orientation, complete and sign all mandatory
paperwork after orientation program
Preparation of HR travel advances for transport reimbursement, payment of
temporary staff & any other.
Provide interview feedback to candidates
Office Management
Ensure operation of equipment by completing preventive maintenance
requirements;
Calling for repairs; maintaining equipment inventories; evaluating new
equipment and techniques
Ensure that office utilities are provided and offices are always clean and
well decorated
Monitor HR & Administration Office supplies and make timely orders
Coordinate HR projects (meetings, training, surveys etc.) and take minutes
Operating a variety of office tools, including computers, photocopying,
printing and scanning
Assist in payroll preparation by providing relevant data (new recruits paper
work, separation, promotion, lateral movements, absences, etc.).
Performing any other tasks or functions as assigned
Qualifications

Degree or Higher Diploma in Human Resource Management/Business Management
At least 3 years working experience in a similar post
Knowledge, Skills and Abilities

Excellent written and verbal communication skills
Computer literate
Good interpersonal skills
Must be adept at problem-solving, including being able to identify issues and
resolve programs in a timely manner
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
Must be dependable, able to follow instructions, respond to management
direction, and must be able to improve performance through management feedback
Ability to work with limited supervision
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Jobs in Lilongwe Malawi Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Jobs in Lilongwe Associate HR and Admin Officer Jobs in Lilongwe at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Associate HR and Admin Officer Employment opportunities Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

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Brown Alex Sunday, November 8, 2020 Jobs in Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) Malawi latest vacancies in Lilongwe