Associate, Procurement (RE-Advertised) latest vacancies in Zomba

Jobs in Zomba Malawi Evidence Action Jobs in Zomba Associate, Procurement (RE-Advertised) Jobs in Zomba at Evidence Action Associate, Procurement (RE-Advertised) Employment opportunities Evidence Action

Evidence Action

Job Title Associate Procurement

Location Zomba

Job purpose

The Associate Procurement will be a key member of the F&A and Supply and
Innovations team, providing strategic oversight and planning of the dispenser
hardware supply chain. The position holder will manage and coordinate all
procurement needs for the Malawi program(s). He/She will be focused in
ensuring the lifetime cost of a product is minimized and that the supply
chains are well-designed and cost-effective.

Duties and responsibilities

1\. Country procurement lead

a. Be the point person for all programs to order and manage dispenser hardware
orders, program implementation needs such as printing of training materials.

b. Coordinate with insurance companies on insurance needs for both staff and
property as needed.

c. Work with program leads to come up with detailed projections of supply
needs based on updated project work plans hence determine supply needs that
will facilitate development of procurement plans.

2\. Administration Supervision

a. Manage the administration function of the Zomba office

3\. Local suppliers

a. Identify and negotiate with suppliers to ensure transparent and cost-
effective sourcing

b. Developing order plans to ensure time and cost-effectiveness of orders

c. Ensure Adherence to donor regulations and international sourcing.

d. Supporting programs/field offices in their procurement needs

4\. Supply Chain Strategy

a. Using our growth plans, map out options for country procurement needs.

b. Develop optimal chlorine resupply models and ensure no stock outs or
overstocking

c. Map out current supply chain and identify key areas for improvement

d. Coordinate the development and management of an elaborate, real time supply
chain system that will link all field stores as well as the central warehouse
in Zomba.

e. Make sure all suppliers have been screened prior to engaging with them as
prequalified suppliers.

5\. Client Serving order lead

a. Be the point person for ordering and managing dispenser hardware and
chlorine orders

6\. Standards and registration lead

a. Work with the authorities in Malawi to have Evidence Action products
registered and issued with the relevant standardization certificates.

b. Ensure that Evidence Action suppliers for parts meet required quality and
industry standards and have the requisite certifications.

7\. Review staff advances and payments in Zomba office

a. Receive and check imprest requests and returns, ensuring that proper
documentation is filed for each transaction and the concerned party has
obtained relevant approvals.

Key Performance Indicators

> Oversee local procurements and managing the entire procurement cycle, including but not limited to sourcing for bids, analysis, issue of Purchase orders, expediting orders, receipt of orders, inspection, verification of invoices and processing of payments.
> Develop and maintain an elaborate record management plan for Evidence Action procurement unit in Malawi with the aim of ensuring all transactions are properly documented.
> Preparation of vendor contracts, amendments to existing contracts and other contract management requirements.
> Negotiation with vendors and performance appraisal.
> Initiate and manage prequalification of suppliers and tender processes
> Ensure the procurement policy is adhered to for all purchases at Evidence Action and liaise with (DFAAR) for any revisions and updates needed.
> Preparation and publication of tender documents as well as co-ordination of evaluation, procurement and evaluation committees
> Creation and maintenance of preferred supplier list with the help of DFAAR.
> Ensure all donor regulations are met for all purchases including processing of tax exemption for USAID funded purchases
> Verification of invoices and processing payments
> Compile reports and run official errands as requested by supervisor
> Managing Inventory and Property registers for the organization as will be delegated by supervising officer
> Taking up insurance covers for inventory and property

Qualifications

Qualifications include

1. At least 3 years’ experience supply chain management
2. Bachelor’s degree in logistics, supply chain, or similar field. Significant experience is more important than the correct degree.
3. Strong organizational skills
4. Excellent communication and interpersonal skills
5. High computer literacy levels

The Applications submitted via this electronic platform should be addressed
to

The Senior Associate – Human Resources
Evidence Action Malawi
P.O Box 30498
Lilongwe 3.

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Jobs in Zomba Malawi Evidence Action Jobs in Zomba Associate, Procurement (RE-Advertised) Jobs in Zomba at Evidence Action Associate, Procurement (RE-Advertised) Employment opportunities Evidence Action

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Brown Alex Wednesday, July 8, 2020 Jobs in Evidence Action Malawi latest vacancies in Zomba