Jobs in Lilongwe Malawi UNHCR Jobs in Lilongwe Senior Human Resources Assistant Jobs in Lilongwe at UNHCR Senior Human Resources Assistant Employment opportunities UNHCR
Closes*> December 14, 2020
UNHCR
Eligible Applicants
Interested applicants should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS).
Procedures and Eligibility
Interested staff members should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS,
UNHCR/AI/2020/1/Rev.1). If you have questions regarding your eligibility, you
may also contact the HR Unit.
In line with the RALS, the below category of candidates are eligible to apply
for internally/externally advertised vacancies.
Group 1 candidates Group 1 comprises current GS staff members holding an
indefinite or fixed-term appointment who, at the date of the deadline for
application, are serving in the country of the vacancy at the grade of the
position or one grade below or above.
Group 2 candidates Group 2 comprises candidates from the below categories
after completion of one cumulative or continuous year of service in the
country of the vacancy.
I. Currently employed locally recruited UNHCR staff members holding a
Temporary Appointment;
II. Former locally recruited UNHCR staff members who held an indefinite or
fixed-term appointment (within 2 years of separation for males and 5 years for
females);
III. National United Nations Volunteers currently working for UNHCR;
IV. National UNOPS and individual contractors currently working for UNHCR;
V. Current GS staff members holding an indefinite or fixed-term appointment
applying to a position in the same category two grades above the staff
member¿s personal grade;
VI. Current UNHCR staff members in the International Professional category
holding an indefinite or fixed-term appointment applying to a GS post;
VII. Current UNHCR staff members in the NPO category holding an indefinite or
fixed-term appointment applying to a GS post;
VIII. Current locally recruited female staff members from other UN system
Organizations holding the equivalent of an indefinite or fixed-term
appointment.
External candidates External candidates are candidates who are not in Group 1
or Group 2. They must meet the essential minimum requirements of the position
and candidates not citizens of the country must comply with all eligibility
requirements for employment in line with the prevailing legislative
prerequisites in the country.
Duties and Qualifications
Senior Human Resources Assistant
Organizational Setting and Work Relationships
Senior Human Resources Assistant will function under direct supervision of the
Administrative or Human Resources Officer, assisting him/her in personnel
administration and other HR related matters, including the process of
recruitment and appointment of staff, and in the performance management and
welfare issues of staff under area of responsibility (AOR).
All UNHCR staff members are accountable to perform their duties as reflected
in their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as
well as relevant accountability frameworks. In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR is
core values of professionalism, integrity and respect for diversity.
Duties
– Assist in the recruitment, assignment, reassignment and separation of local
service staff. Prepare documents for the interview panel for the recruitment
of local staff.
– Process local staff members¿ contracts, entitlements and benefits in
accordance with Staff Rules and established HR procedures.
– Update personnel related information in MSRP/HR module where this activity
has been rolled out from PAS to the respective office.
– Advise staff members on their rights, obligations, benefits and
entitlements, and assist them in interpreting UN/UNHCR staff rules and
regulations.
– Assist newly-arrived international staff with administrative formalities
related to their accreditations, security/ground passes, submission of
completed forms and related documents to headquarters, arrange travel and
hotel reservations
– Assist with shipment of their personal effects in coordination with the
logistics section.
– Administer UNHCR medical insurance plan for locally recruited staff. Provide
administrative support to staff and dependants in case of medical evacuations,
as well as security evacuations/relocations. Maintain daily tracking record of
staff and families to provide accurate information in case of emergency.
– Maintain personnel records in the office, including maintenance of the
attendance, overtime and leave records.
– Initiate calculations for payments related to personnel issues such as
settlement of travel claims, overtime claims, hazard pay, MIP reimbursements,
medical and security evacuations, shipment costs.
– Initiate routine correspondence on HR matters for the authorizing officer¿s
approval.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year
relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Secretarial Administrative
(Certificates and Licenses marked with an asterisk> are essential)
Relevant Job Experience
Essential
Good knowledge of UNHCR administrative procedures and processes and exposure
to provision of support services in an international organization.
Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an
asset.
High IT affinity and working experience of PeopleSoft/MSRP.
Functional Skills
IT-Computer Literacy
PG-Resource Planning; eg. FOCUS, Global Focus Insight
FI-PeopleSoft Financial Management
HR-PeopleSoft Human Capital Management
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Enterprise Resource Planning (ERP)
EX-Field experience with UNHCR and/or with other humanitarian organizations
(Functional Skills marked with an asterisk> are essential)
Language Requirements
For International Professional and Field Service jobs Knowledge of English
and UN working language of the duty station if not English.
For National Professional jobs Knowledge of English and UN working language
of the duty station if not English and local language.
For General Service jobs Knowledge of English and/or UN working language of
the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and
grade level. The Operational Context may contain additional essential and/or
desirable qualifications relating to the specific operation and/or position.
Any such requirements are incorporated by reference in this Job Description
and will be considered for the screening, shortlisting and selection of
candidates.
Position Competencies
Competencies as defined in Job Profile
Core Competencies
– Accountability
– Communication
– Organizational Awareness
– Teamwork & Collaboration
– Commitment to Continuous Learning
– Client & Result Orientation
Cross-Functional Competencies
– Planning and Organizing
– Technological Awareness
Language Requirements
Please also note that English is essential for this Job Opening.
Additional Information
Remuneration
A competitive compensation and benefits package is offered. For information on
UN salaries, allowances and benefits, please visit the portal of the
International Civil Service Commission at http//icsc.un.org
Submission of Applications
Interested Group 1 and Group 2 candidates need apply through MSRP ¿ Self-
Service ¿ Recruiting Activities ¿ Careers (please search by JO number or by
Location). Please update your personal profiles with all required information
in order to be able to apply. Please consult the attached documents for
further guidance on how to update the personal profile.
Interested external applicants need to apply online and complete the mandatory
motivation letter. For technical issues with logging in to the MSRP External
Portal, or with online applications, please contact the HR Unit well before
the deadline to allow sufficient time for any technical problem to be
resolved. External vacancies are posted on the external UNHCR website and
applicants who do not have internal status must apply through the external
UNHCR website. https//www.unhcr.org/careers.html ¿ Careers ¿ Career
opportunities ¿ Other Opportunities ¿ Vacancies ¿ sort by Location or search
by Job Opening number.
Applications will be accepted only via the online portals. Please do not send
application via email.
Not signed, incomplete and late applications will not be accepted. Only
shortlisted candidates will be contacted. Shortlisted candidates will be
required to sit for a written test and/or oral interview. UNHCR does not
charge a fee at any stage of the recruitment process (application, interview,
processing or any other fees).
The evaluation of applicants will be conducted based on the information
submitted during the application. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
UNHCR strongly encourages qualified female applicants to apply. UNHCR seeks to
ensure that male and female employees are given equal career opportunities.
UNHCR is committed to achieving workforce diversity in terms gender,
disability, marital or civil partnership status, race, color or ethnic and
national origins, religion or belief, or sexual orientation. All applications
will be treated with the strictest confidentiality.
UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA).
SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It
constitutes acts of serious misconduct and is therefore grounds for
disciplinary measures, including dismissal. Any concerns or suspicions about a
possible case of SEA should be reported immediately to the Inspector General¿s
Office (IGO) at inspector@unhcr.org or through the online complain form at
https//www.unhcr.org/php/complaints.php or by confidential fax +41 22 739 73
80.
For any technical problems encountered during the online application, please
send an email to the below email address titled ¿Online VA Query-your name and
surname¿. Human Resources Lilongwe MLWLIHR@UNHCR.ORG
========================================================================================================
See below for this postion’s Operational Context
========================================================================================================
Senior Human Resources Assistant will function under direct supervision of the
Associate Human Resources Officer, assisting him/her in personnel
administration and other HR related matters, including the process of
recruitment and appointment of staff, and in the performance management and
welfare issues of staff under area of responsibility (AOR).
All UNHCR staff members are accountable to perform their duties as reflected
in their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as
well as relevant accountability frameworks. In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR¿s
core values of professionalism, integrity and respect for diversity.
Closing Date
The closing date for submission of applications is 14 December 2020 midnight
Geneva time.
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