FHI 360 Malawi Administrative Assistant latest vacancies

Jobs in Lilongwe Malawi FHI 360 Jobs in Lilongwe Administrative Assistant Jobs in Lilongwe at FHI 360 Administrative Assistant Employment opportunities FHI 360

FHI 360

### Basic Function

Under the supervision of the Associate Director, Operations, the incumbent
performs secretarial and administrative support to the implementation of the
programs in areas of logistical arrangements and good office management.

Duties and Responsibilities

Maintains supplies inventory by checking stock to determine inventory level,
anticipating needed supplies, placing, and expediting orders for supplies
Carries out administrative duties such as filing, copying, binding, scanning
etc. Makes travel arrangements for staff such as booking flights, vehicles,
and hotel or restaurant reservations. Check and sign for deliveries, before
informing the relevant member of staff of their arrival. Deliveries by post or
courier will include valuable items. Follow procedures and ensure security of
valuables. In charge of the reception area. Answering phone calls; Schedule
appointments and maintains senior staff calendar, receives high ranking
visitors, and answers queries with discretion. Greet and welcome visitors to
the Office, ensuring they sign in the visitor’s book and informing the
relevant member of staff of their arrival. Keep a record of visitors signing
in and out of the building Prepares briefing materials for senior staff for
use on official trips and special meetings. Receive and process invoices from
suppliers and ensure costs are allocated to the relevant projects. Facilitate
office procurements Assist in the coordination of workshops to assist in
expenditure reconciliation. Performs other duties as required.

## KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Knowledge of health and social programs including HIV/AIDS. Thorough knowledge
of modern office procedures. Ability to work well with others and to develop
strong team spirit. Well developed computer, written and oral communication
skills.

### MINIMUM RECRUITMENT STANDARDS

Diploma in Business Administration or its equivalent. Six to seven years
secretarial experience, three of which should be at a senior secretarial
level. Proven shorthand and typing ability. Excellent communication skills.
Good computer skills. Experience must reflect the knowledge, skills and
abilities listed above.

This job posting summarizes the main duties of the job. It neither prescribes
nor restricts the exact tasks that may be assigned to carry out these duties.
This document should not be construed in any way to represent a contract of
employment. Management reserves the right to review and revise this document
at any time.

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Jobs in Lilongwe Malawi FHI 360 Jobs in Lilongwe Administrative Assistant Jobs in Lilongwe at FHI 360 Administrative Assistant Employment opportunities FHI 360

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Brown Alex Wednesday, April 14, 2021 Jobs in FHI 360 Malawi latest vacancies in Lilongwe