Jobs in Blantyre Malawi World Food Programme (WFP) Jobs in Blantyre Programme Assistant SC5 Jobs in Blantyre at World Food Programme (WFP) Programme Assistant SC5 Employment opportunities World Food Programme (WFP)
Closes*> April 26, 2021
World Food Programme (WFP)
JOB DESCRIPTION
## .
WFP seeks candidates of the highest integrity and professionalism who share
our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to
promoting diversity and gender balance.
## ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving
lives and changing lives, delivering food assistance in emergencies*> and
working with communities to improve nutrition and build resilience*> . As
the international community has committed to [ end hunger, achieve food
security and improved nutrition by 2030 ](https//www.wfp.org/zero-hunger) ,
one in nine people worldwide still do not have enough to eat*> . Food and
food-related assistance lie at the heart of the struggle to break the cycle of
hunger and poverty. For its efforts to combat hunger*> , for its
contribution to bettering conditions for peace in conflict-affected areas and
for acting as a driving force in efforts to prevent the use of hunger as a
weapon of war*> and conflict, WFP was awarded the Nobel Peace Prize in
2020*> .
Malawi is a small landlocked country in Southern Africa. With a population
expanding rapidly at 3 percent per year and the majority of livelihoods
dependent on agriculture, the population is highly vulnerable to the effects
of climate-related disasters. Poverty is experienced by most rural families,
with those headed by women suffering the most. Relying on small parcels of
densely cultivated land for their livelihoods, rural Malawians are highly
affected by climate change. Episodes of drought as well as severe flooding are
increasing in frequency, intensity and unpredictability, giving the most
vulnerable households inadequate time to recover.
Malawi’s challenges are also compounded by high rates of HIV infection (at 9.6
percent), low primary school completion rate (at 51 percent) and chronic
under-nutrition (at 37 percent for children under 5). WFP continues to partner
with the government, other UN agencies, NGOs, civil society and the private
sector to achieve the Sustainable Development Goals (SDGs) by 2030, with a
particular emphasis on reaching Zero Hunger (SDG 2), addressing structural
drivers of hunger wherever possible.
## STANDARD MINIMUM QUALIFICATIONS
Education Completion of secondary school education. A post-secondary
certificate in the related functional area is desirable.
Language Fluency in both oral and written communication in English. Knowledge
of the local language or any UN language will be an added advantage.
## ORGANIZATIONAL CONTEXT
This job is found in WFP Malawi Country office based in Blantyre. Jobholders
typically report to the Programme Officer at Blantyre Sub Office, or the
designate. At this level, job holders are responsible for the completion of a
range of specialized and/or standardized processes and activities requiring
some interpretation of standard guidelines and practices. Job holders are able
to recommend a course of action to staff at various levels and may allocate
tasks to other support staff. They work under minimum supervision, perform
basic analyses and compile reports to support information consistency and
smooth implementation of programmes/projects.
## JOB PURPOSE
To perform specialized and/or standardized policy and programme-related
processes and activities to support the effective delivery of assistance
packages.
## KEY ACCOUNTABILITIES (not all-inclusive)
> Provide administrative, logistical and communication support to key sections within the Programme Team (Resilience, Nutrition and School Meals), including timely processing of cash requests, cash forecasting, working advance returns, and verification of codes.
> Support contracting and procurement processes by collaborating closely with relevant WFP units.
> Assist in the preparation and coordination of activity plans for programmes (e.g. leave and travel plans, meeting support including sending invitations, preparing minutes and ensuring their timely dissemination, establishing bi-weekly calls and other internal and external meeting arrangements).
> Assist in inventory/record keeping and distribution of programme NFIs including NFI database management, registers and ration cards, FFA tools, counseling cards and report books, commodity disposal certificates, approved distribution plans etc.
> Support in SCOPE registration of FFA, IFA and VSL participants and issuance of SCOPE identity cards.
> Follow up with partners in liaison with the field offices and Country Office to ensure timely submission of FACE forms and invoice claims/payment requests. introduce and manage a tracking system that includes receipt and filing of partner fuel receipts , invoice claims and payment request submission, including partners monthly reports, e.g. from District School Meals Coordinators, Resilience partners.
> Produce partners’ payments weekly and monthly status reports;
> Facilitate vendor creation request process with the Country Office Administration Team;
> Provide support in the preparation of food and/cash transfer distribution plans and updates when required.
> Provide support in cash reconciliation processes for all ‘cash based transfer to beneficiaries’ activities for the Programme Unit with the relevant partners.
> Assist in organizing monthly and quarterly field staff coordination meetings. This will include support in the travel arrangements, snacks and other administrative arrangements required for the meeting
## 4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
> Understand and communicate the Strategic Objectives Helps teammates articulate WFP’s Strategic Objectives.
> Be a force for positive change Suggests potential improvements to team’s work processes to supervisor.
> Make the mission inspiring to our team Explains the impact of WFP activities in beneficiary communities to teammates.
> Make our mission visible in everyday actions Articulates how own unit’s responsibilities will serve WFP’s mission.
People
> Look for ways to strengthen people’s skills Trains junior teammates on new skills and capabilities.
> Create an inclusive culture Seeks opportunities to work with people from different backgrounds.
> Be a coach & provide constructive feedback Serves as a peer coach for colleagues in same area of work.
> Create an “I will”/”We will” spirit Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
> Encourage innovation & creative solutions Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
> Focus on getting results Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
> Make commitments and make good on commitments Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
> Be Decisive Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
> Connect and share across WFP units Suggests opportunities for partnering with other units to supervisor.
> Build strong external partnerships Identifies opportunities to work with colleagues and partners in the field towards common goals.
> Be politically agile & adaptable Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
> Be clear about the value WFP brings to partnerships Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
## FUNCTIONAL CAPABILITIES
Capability Name*> Description of the behaviour expected for the
proficiency level*>
------
Programme Lifecycle & Food Assistance *> Can facilitate implementation of
food assistance programmes under guidance using basic understanding of
principles and good practices of programme design, implementation and
monitoring.
Transfer Modalities (Food, Cash, Vouchers)*> Demonstrates ability to
facilitate, under guidance, food assistance programme implementation that
deploys full range of transfer modalities with an understanding of basic
principles guiding modality selection and implementation.
Knowledge of Specialized Areas*> Understands basic technical concepts and
data andtheir relevance to food assistance programmes.
Emergency Programming*> Displays capacity to provide inputs into the
development, implementation and realignment of high quality emergency
programmes.
Strategic Policy Engagement w/Govt*> Understands and applies basic
principles of engagement with government counterparts at the national or local
level.
## OTHER SPECIFIC JOB REQUIREMENTS
> Coordinate weekly transport requirements for the sub-Office Programme Unit and submit consolidated travel requests to the Admin unit.
> Coordinate selection or files for archiving and assist in maintaining proper filling and archiving (both electronic and physical) of Programme documents to enable prompt retrieval.
> Support the organization of field visits, missions and other travel.
## DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has facilitated communication with technical teams (i.e. nutrition, VAM,
etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.
## DEADLINE FOR APPLICATIONS
26 April 2021
## .
Female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the
basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the
UN Advisory Committee on Administrative and Budgetary Questions (ACABQ),
International Civil Service Commission (ICSC), FAO Finance Committee, WFP
External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other
similar bodies within the United Nations system with oversight
responsibilities over WFP, both during their service and within three years of
ceasing that service.
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Jobs in Blantyre Malawi World Food Programme (WFP) Jobs in Blantyre Programme Assistant SC5 Jobs in Blantyre at World Food Programme (WFP) Programme Assistant SC5 Employment opportunities World Food Programme (WFP)
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Wednesday, April 14, 2021
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