Grants Accountant latest vacancies in NairobiKenya or Lilongwe Malawi AFIDEP Careers in NairobiKenya or Lilongwe Malawi Grants Accountant Jobs in NairobiKenya or Lilongwe at AFIDEP Malawi
Closes*> February 5, 2021
AFIDEP
## JOB DESCRIPTION
AFIDEP is looking to recruit qualified and experienced persons to fill the
position of a Grants Accountant*> . The successful candidate will be based
at the Institute’s office in Nairobi, Kenya*> or Lilongwe Malawi.
About the position
To provide effective support to programmes implementation through management
of programme funding and implementation systems and activities. He/she will
support pre-award financial proposal development efforts, set-up, and post-
award management and monitoring of grants and contracts as well as project
closure of project financial activities. In addition, he/she will provide
support to project teams on compliance to donor rules and regulations
providing budgetary oversights on project activities. He/she will be required
to build greater capability of the institute in grants and sub-grants
management that is aligned with the institute’s program and partnership
approaches.
Main Responsibilities
A] Project development & Resources mobilisation
> Support the translation of project proposal and plan into financial plan.
> Support project development budgeting process
> Provide best practice models and tools to ensure exhaustive project costing and full cost recovery
> Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.
> Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.
> The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors
B] Donor accounting
> Coordinates the accounting functions related to sponsored programmes and other restricted accounts
> Reconciliation of donor statements
> Timely and accurate donor invoicing
> Timely donor reporting
> Management of donor accounts and statements
> Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.
> Ensure adequate resources availability for programme implementation.
C] Programmes accounts management
> Projects budgeting
> Projects accounts maintenance
> Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.
> Monitoring of grant budgets, expenditures and forecasts of future needs
> Support to projects managers on projects administration and financial management
> Maintenance of projects financial management documentation
> Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the organisation
D] Management of partners’ accounts
> Partner statement reconciliation
> Partners’ financial reports consolidation
> Partners’ requests/claims verification and reconciliations before forwarding to for approvals
> Maintenance of partners’ files and documentation
> Establish and leverage partnerships with implementation consortia members and other stakeholders
E] Project audit facilitation
> Plan project audits as per donor and AFIDEP guidelines
> Support execution of the audit
> Maintenance of audit files and schedules
> Custody of programmes contractual and transaction documentation
F] Partners capacity building
> Support partners in their financial management activities
> Partners training and support
> Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements
> Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs
KEY PERFORMANCE INDICATORS
> Effective grant contracts administration
> Up to date programme financial information
> Proper and complete programmes documentation
> Effective support to programme teams
> Accurate and timely projects reports
> Compliance with donor conditions
> Complete cost recovery from programme activities
> Effective overhead rate negotiations with donors
Qualifications and Requirements
> The candidate should possess a minimum of Masters’ degree in Business Administration with a Finance or accounting first degree.
> Holders of professional accounting/finance qualification will be preferred
> Minimum of 5 years of relevant experience in international non-profit organisation
> Demonstrated experience in supporting international development programme activities
> Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.
> Demonstrated experience in donor requirements of key donor organisations. Experience in using computerised accounting system.
> Demonstrated skills in computerized accounting as well as MS office and internet;
> Strong quantitative and analytical skills especially with long and many spreadsheets;
> Critical thinking, with excellent writing and communication skills.
> Additional official language such as French will be an added advantage.
> Ability to work independently, take initiative, set priorities and see activities through to completion.
> Meticulous and attentive to details with wide experience in management of budgets.
> High integrity, hardworking and willing to go the extra-mile to meet deadlines.
> Excellent interpersonal skills
Behavioural Competencies
> Integrity and Ethics*> High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards
> Professionalism*> Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed
> Result oriented*> Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs
> Cost consciousness*> Develop new and innovative ways manage operations of the organization in a cost effective style
> Team player/ Interpersonal relations*> Establish and maintain positive working relationships with others, both internally and externally to achieve the goals
> Confidentiality*> Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.
How to Apply
> For Nairobi applicants*> please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to [ hr@afidep.org ](mailtohr@afidep.org) not later than 05 February 2021.
> For Malawi applicants*> please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to [ malawi@afidep.org ](mailtoHR.malawi@afidep.org) not later than 05 February 2021.
> Applications should include the title of the position as the subject of the email.
> Only shortlisted applicants will be contacted.
Send your Application Through
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Email malawi@afidep.org
Grants Accountant latest vacancies in NairobiKenya or Lilongwe Malawi AFIDEP Careers in NairobiKenya or Lilongwe Malawi Grants Accountant Jobs in NairobiKenya or Lilongwe at AFIDEP Malawi
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