Jobs in Lilongwe Malawi UNHCR Jobs in Lilongwe Senior Executive Support Assistant Jobs in Lilongwe at UNHCR Senior Executive Support Assistant Employment opportunities UNHCR
Closes*> February 4, 2021
UNHCR
Eligible Applicants
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Interested applicants should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS).
Procedures and Eligibility
Interested staff members should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff (RALS,
UNHCR/AI/2020/1/Rev.1). If you have questions regarding your eligibility, you
may also contact the HR Unit.
In line with the RALS, the below category of candidates are eligible to apply
for internally/externally advertised vacancies.
Group 1 candidates Group 1 comprises current GS staff members holding an
indefinite or fixed-term appointment who, at the date of the deadline for
application, are serving in the country of the vacancy at the grade of the
position or one grade below or above.
Group 2 candidates Group 2 comprises candidates from the below categories
after completion of one cumulative or continuous year of service in the
country of the vacancy.
I. Currently employed locally recruited UNHCR staff members holding a
Temporary Appointment;
II. Former locally recruited UNHCR staff members who held an indefinite or
fixed-term appointment (within 2 years of separation for males and 5 years for
females);
III. National United Nations Volunteers currently working for UNHCR;
IV. National UNOPS and individual contractors currently working for UNHCR;
V. Current GS staff members holding an indefinite or fixed-term appointment
applying to a position in the same category two grades above the staff
member¿s personal grade;
VI. Current UNHCR staff members in the International Professional category
holding an indefinite or fixed-term appointment applying to a GS post;
VII. Current UNHCR staff members in the NPO category holding an indefinite or
fixed-term appointment applying to a GS post;
VIII. Current locally recruited female staff members from other UN system
Organizations holding the equivalent of an indefinite or fixed-term
appointment.
External candidates External candidates are candidates who are not in Group 1
or Group 2. They must meet the essential minimum requirements of the position
and candidates not citizens of the country must comply with all eligibility
requirements for employment in line with the prevailing legislative
prerequisites in the country.
Duties and Qualifications
Senior Executive Support Assistant
Organizational Setting and Work Relationships
The position of Senior Executive Support Assistant is located within a
Division/Bureau or Office of the Representation/Head of Office. The role of
this position is to provide administrative and secretarial support services to
the Head of Office or immediate Supervisor, in order to ensure the smooth
running of the Office and its flow and management of administrative and
routinely information. This would involve direct contact with other staff
members and contacts with the teams of high ranking officials, both within and
outside UNHCR.
Subject to the nature of the task/assignment, the incumbent will work
independently on routine tasks, while will follow instructions of the
supervisor for more complex issues.
All UNHCR staff members are accountable to perform their duties as reflected
in their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as
well as relevant accountability frameworks. In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR’s
core values of professionalism, integrity and respect for diversity.
Duties
– Provide secretarial and administrative support to the UNHCR Office thus it’s
better able to meet its objectives.
– Arrange appointments and maintains supervisor’s calendar. Receive visitors;
places and screens telephone calls and answers queries with discretion.
– Arrange meetings, both internal and external, some involving high-ranking
officials, and take minutes and/or notes at meetings.
– Prepare informal translations and may act as interpreter.
– Draft correspondence, documents and reports, some of which are highly
confidential.
– Receive, screen, log and route correspondence, attach necessary background
information and maintain follow-up system.
– Draft official correspondence, documents and reports on routine matters
and/or for clearance by the supervisor and ensure follow-up. Maintain filing
system for electronic and hard copy documents.
– Maybe required to assist in Human Resources tasks (attendance record, travel
arrangements, preparation of travel authorisation, /claims, etc.) for staff
within the unit.
– Assist in the preparation of visit programmes, briefings on issues covered
by the Unit, collection of documentation for briefing kits; talking points and
other material for missions, meetings and visits.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year
relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
(Field(s) of Education marked with an asterisk> are essential)
Certificates and/or Licenses
Business Administration, Secretarial, Office Management, Human Resources, or
other related field
(Certificates and Licenses marked with an asterisk> are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to
functions of the position.
Functional Skills
IT-Computer Literacy>
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
MS-Drafting, Documentation, Data Presentation
(Functional Skills marked with an asterisk> are essential)
Language Requirements
For International Professional and Field Service jobs Knowledge of English
and UN working language of the duty station if not English.
For National Professional jobs Knowledge of English and UN working language
of the duty station if not English and local language.
For General Service jobs Knowledge of English and/or UN working language of
the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and
grade level. The Operational Context may contain additional essential and/or
desirable qualifications relating to the specific operation and/or position.
Any such requirements are incorporated by reference in this Job Description
and will be considered for the screening, shortlisting and selection of
candidates.
Position Competencies
Competencies as defined in Job Profile
Core Competencies
– Accountability
– Communication
– Organizational Awareness
– Teamwork & Collaboration
– Commitment to Continuous Learning
– Client & Result Orientation
Managerial Competencies
Not specified
Cross-Functional Competencies
– Analytical Thinking
– Planning and Organizing
– Political Awareness
Language Requirements
Please also note that English is essential for this Job Opening.
Additional Information
Remuneration
A competitive compensation and benefits package is offered. For information on
UN salaries, allowances and benefits, please visit the portal of the
International Civil Service Commission at http//icsc.un.org
Submission of Applications
Interested Group 1 and Group 2 candidates need apply through MSRP ¿ Self-
Service ¿ Recruiting Activities ¿ Careers (please search by JO number or by
Location). Please update your personal profiles with all required information
in order to be able to apply. Please consult the attached documents for
further guidance on how to update the personal profile.
Interested external applicants need to apply online and complete the mandatory
motivation letter. For technical issues with logging in to the MSRP External
Portal, or with online applications, please contact the HR Unit well before
the deadline to allow sufficient time for any technical problem to be
resolved. External vacancies are posted on the external UNHCR website and
applicants who do not have internal status must apply through the external
UNHCR website. https//www.unhcr.org/careers.html ¿ Careers ¿ Career
opportunities ¿ Other Opportunities ¿ Vacancies ¿ sort by Location or search
by Job Opening number.
Applications will be accepted only via the online portals. Please do not send
application via email.
Not signed, incomplete and late applications will not be accepted. Only
shortlisted candidates will be contacted. Shortlisted candidates will be
required to sit for a written test and/or oral interview. UNHCR does not
charge a fee at any stage of the recruitment process (application, interview,
processing or any other fees).
The evaluation of applicants will be conducted based on the information
submitted during the application. Applicants must provide complete and
accurate information pertaining to their personal profile and qualifications.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
UNHCR strongly encourages qualified female applicants to apply. UNHCR seeks to
ensure that male and female employees are given equal career opportunities.
UNHCR is committed to achieving workforce diversity in terms gender,
disability, marital or civil partnership status, race, color or ethnic and
national origins, religion or belief, or sexual orientation. All applications
will be treated with the strictest confidentiality.
UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA).
SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It
constitutes acts of serious misconduct and is therefore grounds for
disciplinary measures, including dismissal. Any concerns or suspicions about a
possible case of SEA should be reported immediately to the Inspector General¿s
Office (IGO) at inspector@unhcr.org or through the online complain form at
https//www.unhcr.org/php/complaints.php or by confidential fax +41 22 739 73
80.
For any technical problems encountered during the online application, please
send an email to the below email address titled ¿Online VA Query-your name and
surname¿. Human Resources Lilongwe MLWLIHR@UNHCR.ORG
========================================================================================================
See below for this postion’s Operational Context
========================================================================================================
The role of this position is to provide administrative and secretarial support
services to the Representative in order to ensure the smooth running of the
Office and its flow and management of administrative and routinely
information. This would involve direct contact with other staff members and
contacts with the teams of high ranking officials, both within and outside
UNHCR.
Subject to the nature of the task/assignment, the incumbent will work
independently on routine tasks, while will follow instructions of the
supervisor for more complex issues.
All UNHCR staff members are accountable to perform their duties as reflected
in their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as
well as relevant accountability frameworks. In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR¿s
core values of professionalism, integrity and respect for diversity.
Closing Date
The closing date for submission of applications is 4 February 2021 midnight
Geneva time
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Jobs in Lilongwe Malawi UNHCR Jobs in Lilongwe Senior Executive Support Assistant Jobs in Lilongwe at UNHCR Senior Executive Support Assistant Employment opportunities UNHCR
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